Welcome to the IOUG Forum at COLLABORATE 07
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Technical Session |
Complimentary Registration |
Expert Technical Session |
Complimentary Registration |
University Seminar |
Complimentary Registration |
Quick Tip |
50% discount off regular registration |
Panel Speaker |
$250 discount off of regular registration |
If you are presenting a Quick Tip or Panel, then you will be charged the appropriate amount of the registration fee.
COLLABORATE 07 registration is now open on the IOUG Website, http://www.ioug.org/collaborate07/registration/index.cfm. You were previously sent your registration code. If you are unsure of what code to use, please contact Speaker Services at speakers@ioug.org.
Please note: you are responsible for your own travel and hotel expenses. We highly advise you to book your hotel and travel soon due to a city-wide conference taking place the same week. We have limited room at the Mandalay Bay Resort and Convention Center.
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Housing Information
All speakers are responsible for their own housing and travel. You should have received detailed information on how to reserve your housing after you registered. Due to another city-wide conference taking place the same week as COLLABORATE 07, we want to ensure our attendees have first priority in the IOUG housing blocks. When making your hotel and travel arrangements, please note that new speakers are requested to attend the New Speaker Orientation Meeting on Sunday, April 15th from 5:15 – 5:45pm PST. Also, all speakers are requested to attend the Speaker Orientation Meeting on Sunday, April 15th from 6:00 – 6:30pm PST.
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Paper Guidelines and Upload Information
White papers are required for the following session formats:
- Expert Technical Sessions
- Technical Sessions
White papers are required for all Technical Sessions and Expert Technical Sessions and are due Friday, March 2, 2007 . Because all papers are reviewed by the Track Managers, no extensions will be given. In your white paper, you need to translate the topics discussed in your abstract and your outline into a full technical paper that audience participants can reference. The white paper should contain a vast amount of technical content.
White Papers:
- Must be formatted using the IOUG Paper template. The number of pages to your paper is not limited. Please make sure to update the header and footer of your paper.
- Must be of an educational nature, and may not be used to promote products or services.
- Must be zipped prior to being uploaded to the IOUG web site at
http://iougew.prod.web.sba.com/callpapers/CallLogin.cfm?conference_id=51 . - Must be uploaded and named using the following naming convention, 2007_paper#_surname_ppr.zip (i.e., 2007_238_Doe_ppr.zip).
If you have additional questions about Technical White Paper Guidelines, please contact your Track Manager. For the contact list, click here .
Upload Instructions
- Zip your file.
- Click on the upload link, http://iougew.prod.web.sba.com/callpapers/CallLogin.cfm?conference_id=51 .
- Login using your speaker login and password (this is not the same as your IOUG member id and password). The speaker login and password was included in your acceptance letter and was created by you.
- Scroll down the page until you see the section titled ‘papers'. You should see all of the presentations you previously submitted, listed in the selection box below the section header.
- Click on the title of the presentation for which you are uploading this white paper.
- Scroll down to the bottom of the page and you will see the option to ‘upload your paper for this abstract'.
- Click on this link to open the upload attachment window.
- Please use the following as a naming convention, 2007_paper#_surname_ppr.zip (i.e., 2007_238_Doe_ppr.zip).
- Browse to select the appropriate file on your local system and click on the upload button.
- Click the ‘finished' button on the main speaker information page to close your Event Wizard session. ONLY if you click the ‘finished' button will you receive an email confirming your successful upload.
If you have any difficulty with the upload process, please contact IOUG Speaker Services at speakers@ioug.org .
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Presentation Guidelines and Upload Information
All session types require a presentation, with the exception of Panels and Debates. All presentations are due on Friday, March 16, 2007. Because your presentation is reviewed by your Track Manager after this date, no exceptions can be made.
Presentation Guidelines:
- Utilize the IOUG Presentation template as a guideline for the format and content of your presentation.
- Must be of educational nature, and may not be used to promote products or services.
- Must be zipped prior to being uploaded to the COLLABORATE 07 web site.
- Must use the following naming convention when uploaded. 2007_paper#_surname_ppt.zip"(i.e., 2007_238_Doe_ppt.zip).
- Will be reviewed by a Track Manager.
General Suggestions:
- Use text sparingly: Keep your points in a short, concise, outline form. This will inform the audience about the topic and will also help you remember your key points for discussion. There is no real need to write in full sentences, as this will unnecessarily clutter your slides. Use actions keywords to point out the important topics of your discussion.
- Wording should be clear and legible: Make sure your font selections can be read by all participants in your session. Text should be large enough to be legible from all areas of the room. Slides should have not more than five bullets and each bullet should be no longer than two lines.
- Slide titles: Keep your slide titles to one or two lines.
- Number of slides: A typical rule-of-thumb is to have one slide for each 1.5 to 2 minutes of the speaker portion of your presentation (not including the Q&A time). Stick to one topic per slide. You can have multiple slides per topic. In this case, the same title should be used on the each slide, with the word ‘cont'd' at the end of the title in all instances after the first use.
- Visually appealing: Use other sources of information besides text in your presentation. Pictures and visual effects can add to the attractiveness of a presentation if used correctly. However, be careful that those tools don't override the information you are trying to convey.
- Colors: Do not use more than four colors in your presentation. Avoid red letters, which are difficult for some people to read. The best readability comes with high contrast of intensity rather than by clashes of color.
- Alignment: All type is upper and lower case, flush left, ragged right.
- Consistent throughout presentation: Be consistent in presenting information in an organized, logical manner.
If you have additional questions about presentation guidelines or suggestions, please contact your Track Manager. For the contact list, click here .
Upload Instructions
- Zip your file.
- Click on the upload link, http://iougew.prod.web.sba.com/callpapers/CallLogin.cfm?conference_id=51 .
- Login using your speaker login and password.
- Scroll down the page until you see the section titled 'presentations'. You should see all of the abstracts you have previously submitted, listed in the selection box below the section header.
- Click on the title of the session for which you are uploading this presentation.
- Scroll down to the bottom of the page and you will see the option to 'upload your paper for this abstract'.
- Click on this link to open the upload attachment window.
- Please use the following as a naming convention, 2007_paper#_surname_ppt.zip"(i.e., 2007_238_Doe_ppt.zip).
- Browse to select the appropriate file on your local system and click on the upload button.
- Click the ‘finished' button on the main speaker information page to close your session. Only if you click the ‘finished' button will you receive an email confirming your successful upload.
If you have difficulty with the upload process, please contact Speaker Services at speakers@ioug.org .
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IOUG Conference Committee
Director of Events |
Michael Abbey , Ntirety |
Director of Educational Programming |
David Teplow , Integra Technology |
Technical Session Chair |
Peter Smith , NBS Consulting Solutions |
Co-Technical Session Chair |
Jon Wolfe, Contemporary Technologies |
University Seminar/Special Sessions Chairs |
Mary Platt , Devon Energy Kimberly Floss , Pepsico Beverages and Foods |
Marketing Chair |
Steve Lemme , CA |
New Speaker Mentor |
Mindy Bohannon , Eaton Corporation |
Track Managers
Architecture
- Jon Wolfe , Contemporary Technologies
- Kimberly Floss , Pepsico Beverages and Foods
- Sandra Arnold , NCI Information Systems
Database
- Bonnie Bizzaro , NetJets, Inc
- Djordje Jankovic , Allstream
- Scott Rappoport , Home Depot
Developer
- Dr. Paul Dorsey , Dulcian
- James Lui , Cloud Creek Systems, Inc.
- Lynne Nishihara , Jet Propulsion Laboratory
Middleware
- Paul Bennett , MA, Good Samaritan Society
- Bruce Wood , Hospira Worldwide
Professional Development
- Mindy Bohannon , Eaton Corporation
Room Monitor Managers
- Sandra Arnold , NCI Information Systems
- Peggy King , King Training Resources
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New Speaker Area
If you are a first-time presenter (or even if this is your first-time speaking at an IOUG event) and you need advice or assistance with anything from "Should I attend the Speaker Orientation" to "How many slides should I prepare for my presentation", the New Speaker Mentors, along with the rest of the Conference Committee, are here to help. Click here for the entire Conference Committee Contact List.
New Speakers are requested to attend the New Speaker Orientation Meeting on Sunday, April 15th from 5:15 – 5:45pm PST, room TBD.
Below are some frequently asked questions by first-time speakers:
How many slides should my presentation include?
The generally accepted guideline is 1.5 to 2 minutes per slide. Don't forget to allow time for a question and answer period. Your style may be slightly different so the best guideline is to practice your presentation in front of a live audience and time your presentation.
Click for the IOUG Paper template, or the IOUG Presentation template.
Do you have any general suggestions when creating the presentation?
- Use text sparingly: Keep your points in a short, concise, outline form. This will inform the view about the topic and will also help you remember your key points for discussion. There is no real need to write in full sentences, as this will unnecessarily clutter your slides. Use actions keywords to point out the important topics of your discussion.
- Wording should be clear and legible: Make sure your font selections can be read by all participants in your session. Text should be large enough to be legible from all areas of the room. Slides should have not more than five bullets and each bullet should be no longer than two lines.
- Slide titles: Keep your slide titles to one or two lines.
- Number of slides: A typical rule-of-thumb is to have one slide for each 1.5 to 2 minutes of the speaker portion of your presentation (not including the Q&A time). Stick to one topic per slide. You can have multiple slides per topic. In this case, the same title should be used on the each slide, with the work ‘cont'd' at the end of the title in all instances after the first use.
- Visually appealing: Use other sources of information besides text in your presentation. Pictures and visual effects can add to the attractiveness of a presentation if used correctly. However, be careful that those tools don't override the information you are trying to convey.
- Colors: Do not use mot than four colors in your presentation. Avoid red letters, which are difficult for some people to read. The best readability comes with high contrast of intensity rather than by clashes of color.
- Alignment: All type is upper and lower case, flush left, ragged right.
- Consistent throughout presentation: Be consistent in presenting information in an organized, logical manner.
Any tips for a successful presentation?
- It is better not to read slides verbatim. Expand on the material.
- Always repeat any questions. Those in the back probably did not hear it.
- Watch your time. Set yourself 10 minute goals so you don't end up with 10 slides to cover in 3 minutes.
- Speak slowly and enunciate carefully.
- Be positive, be enthusiastic, relax and have fun.
Will I receive any feedback on my presentation?
All attendees in your session will be asked to complete an evaluation form. Remind them to complete the form at the end of your presentation. You will be sent a summary of the evaluations a couple of weeks after the conference.
In addition, the New Speaker Mentors will try to attend as many sessions as possible. If the Mentor attends your session, the Mentor will meet with you immediately after and critique your session.
Who can I contact if I have additional questions or concerns?
If you are a first-time speaker, please feel free to contact the New Speaker Mentor at any time with any question. The objective is to help make this a successful experience for you in every way. Below is the contact information for the New Speaker Mentor.
Mindy Bohannon , Eaton Corporation |
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A/V Equipment in Session Room
Each session room will be set with the following equipment:
- Data Projector (standard)
- Wired Lavaliere Microphone
(If you are scheduled to present a hands-on lab, you will be contacted regarding setup.)
Please note: Since the majority of the speaker use their own laptops to run their presentations, computers will NOT be provided in all of the session rooms. Laptops will only be provided for the speakers that have notified the IOUG HQ during the 'call for speakers' they required one. If you are unable to provide your own laptop, please contact IOUG Speaker Services at speakers@ioug.org as soon as possible.
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Speaker Ready Room
For your convenience, there will be a Speaker Ready Room available for you to use. All speakers need to check-in here at least 60 minutes prior to each presentation(s) during the week. Equipment will be available for you to practice, review, and print your presentation.
The Speaker Ready Room will be located in the Breakers G room at the Mandalay Bay Convention Center, South Level 2. Click here to view a floor plan of the resort. Below are the operating hours:
Sunday |
8:00am -3:00 pm |
Monday |
8:00am - 5:00pm |
Tuesday |
8:00am - 5:00pm |
Wednesday |
8:00am - 4:00pm |
Thursday |
8:00am - 11:00am |
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Speaker Orientation Meeting
There will be a Speaker Orientation Meeting on Sunday, April 15th, 2007 from 6:00-6:30pm PST in the Room TBD at the Mandalay Bay Resort and Convention Center.
Also, there will be a New Speaker Orientation Meeting on Sunday, April 15th, 2007 from 5:15 - 5:45pm PST in the Room TBD at the Mandalay Bay Resort and Convention Center.
It is recommended you attend so you can:
- Review the conference presentation process.
- Meet with the Track Manager team responsible for managing all content within each track.
- Ask questions regarding room setup and any other last-minute concerns you may have.
Click here to view a floor plan of the Mandalay Bay Resort and Convention Center.
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